Administrative & Account Coordinator (Full-time)

CGEC Learning Centre – Vancouver, BC

CGEC Learning Centre is a Vancouver-based international student support company. We primarily support high school and university students from Asia, especially Japan, who are studying in Canada. As a growing organization welcoming approximately 100 students annually, we are seeking a proactive and detail-oriented team members to support both office administration and client relations increasing sales.

Role Overview

This position focuses on sales-agent account administration, client support, and general office coordination, with some bookkeeping responsibilities.

We are looking for someone with a strong communication mindset and a “sales-oriented” personality who can build-on established Japanese agency relationships while supporting internal office operations.

Key Responsibilities (training provided)

-Client & Account Coordination (Primary Focus)

Respond to new inquiries from students and sales-agents, providing client support in a timely and professional manner
Communicate with students, parents, and sales-agent partners sending brochures, price lists etc. (mainly in Japanese and English)
Support student onboarding and application processes
Maintain sales-agency relationships, growing sales whenever opportunity appears and assist with service coordination
Contribute to marketing, sales and promotional team activities, initiative is important (e.g., newsletters, mailing lists, brand communication)

-Administrative Support

Prepare documents, reports, and student application materials
Coordinate internal communications and office operations
Support general administrative and clerical tasks

-Bookkeeping Support

Assist with invoicing, expense tracking, and collections
Maintain financial records using tools such as Sage 50 and spreadsheets
Support preparation of basic financial summaries and reports

-Skills & Qualifications

Minimum 1–2 years of bookkeeping or administrative experience
Experience with Sage 50 and Microsoft Office (Excel, Word, Outlook)
Strong customer service and communication skills
Native or business-level Japanese proficiency (required)
Professional level of English (written and spoken)
Highly organized, detail-oriented, and responsible
Positive attitude with a willingness to learn
Sales-oriented mindset / strong interpersonal skills (highly valued)

-Work Eligibility

Legally eligible to work in Canada for at least 3 years

-Job Details

Job Type: Full-time
Schedule: 5 working days per week, scheduled between Monday and Saturday
Working Hours: 10:00 AM – 6:00 PM
Work Location: In person (Vancouver, BC)
Salary: CA$37,000 – CA$50,000 per year (based on experience and performance)

-Compensation & Incentives

Base salary based on experience
Potential performance-based incentives (e.g., client acquisition, retention, or sales increase)

#400 535 Howe Street
Vancouver Area, BC

On-site (出勤)

Please submit your one-page resume to:
japan@CGEC.biz